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Lease Approval Workflow White Paper

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Lease Approval Workflow White Paper
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  1 O RACLE A PPLICATIONS WHITE PAPER Lease Approval Workflow Prepared by Author: Vaishali Karanth  –  Property Manager Support Updated by: Creation Date: 01-May-2014 Last Updated: Control Number: 1 Version: Copyright (C) 1995 Oracle Corporation All Rights Reserved Product Design and Architecture    2 Contents 1. Introduction  ........................................................................................................................................ 4 2. Scope  .................................................................................................................................................... 4 3. Pre- requisites  ....................................................................................................................................... 4 4. Features  ............................................................................................................................................... 4 5. Setup  .................................................................................................................................................... 5 a.   HRMS  ............................................................................................................................................... 5  b.   Workflow ......................................................................................................................................... 5 c.   Oracle Approvals Management (AME)  ...................................................................................... 5 d.   System administrator  ..................................................................................................................... 5 e.   Property Manager  .......................................................................................................................... 5 5.1. HRMS  ............................................................................................................................................. 5 5.2.   Workflow ..................................................................................................................................... 7 5.2.1.   Setup Approval Workflow  ............................................................................................... 7 5.2.2.   Confirm Business Event is enabled  ................................................................................ 8 5.2.3.   Confirm Business Event is is setup and linked to Workflow  ...................................... 9 5.2.4.   Setup Business Event Subscription details  ..................................................................... 9 5.3.   Oracle Approvals Management (AME)  ................................................................................ 14 5.3.1.   Attribute  ............................................................................................................................ 15 5.3.2.   Actions / Action types  ..................................................................................................... 25 5.3.3.   Conditions  ......................................................................................................................... 27 5.3.4.   Approver Groups  ............................................................................................................. 31 5.4.   System Administrator  ............................................................................................................. 32 5.4.1.   Create the users and assign them the following responsibilities:  ............................. 32  3 5.4.2.   Setup Profile Option  ........................................................................................................ 34 5.4.3.   Run the Concurrent Workflow Background Process  .................................................. 36 5.5.   Property Manager  .................................................................................................................... 36 6. Technical Aspects ................................................................................................................................ 42 6.1.   Tables involved in Lease Approval Process  ......................................................................... 42 6.2. Trouble Shooting ......................................................................................................................... 43 6.2.1.   Collecting the output of the AME Set-up Utility Report  ............................................ 43 6.2.2.   Running a Real Transaction Test in AME  ..................................................................... 45 6.2.3.   Collecting the AME Exceptions log for a transaction  ................................................. 47 7.   Reference  ........................................................................................................................................... 48  4 1.   Introduction   In today’s  world, business conglomerat es and MNC’s process huge number of leases. Approving all the leases manually by the appropriate authority is a painful process. Property manager Lease Approval Workflow process automates the approval process. Lease approval workflow process enables you to automate the approval process. It helps in customizing and setting approval methodology based on Approval Hierarchy 2.   Scope   This document is intended for an audience who are familiar with the basic setup / knowledge of Oracle Approval Management and workflow administration. Scope of this white paper is to explain the Setup details involved in Oracle Property Manager, Oracle Approval Management and Workflow for the lease approval work flow to work. In addition to that it also has details of a full Cycle explaining the usage of lease Approval. This paper will not cover general AME details and Workflow details Trouble shooting of Lease approval Workflow 3.   Pre- requisites   The basic requirements to enable the Lease Approval Workflow is    Oracle Property Manager Patch set Level 12.1.3    Setup the Profile Option for PN:Lease Approval Workflow to Yes at the Site, Application, Responsibility or User levels. 4.   Features   The approval can be submitted through:    Leases and Documents > Main Lease > Enter Leases and document    Create a new lease or Query an existing lease which is in Draft status.    Change the Approval Status to Submitted for Approval The approval can be done through E-mail Workflow notification
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