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CHAPTER VI – Systems Training and Implementation 6.1 Security and Backup Plan

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CHAPTER VI – Systems Training and Implementation 6.1 Security and Backup Plan
  CHAPTER VI  –  Systems Training and Implementation 6.1 Security and Backup Plan  A small business should safeguard its computer systems against losses and theft. Keep systems and servers in a safe place not exposed to the elements. Usually accounting equipment is kept inside offices where doors can be locked, limiting unauthorized access. Make sure cables connecting accounting equipment are safe and away from people tripping on them or rodents destroying them. Keep cables and switches in a locked environment. If you're using wireless connections for network or Internet access, follow security protocols; it is relatively easy to hack into wireless systems. If you use laptop computers, consider purchasing software that tracks the whereabouts of the computer.  All your systems should have login IDs and passwords that authenticate the user, confirming that he is allowed to use the computer. Do not share passwords and change them periodically. Many systems can be set up to automatically request a password change after 90 days, for example. The authentication process usually involves giving rights to users; not all users have access to all information.  A standard security procedure with accounting systems is to back up data and save the backup in a safe place outside the premises. The point is that if something happens to the system, such as fires, floods or other losses, data is safe and can be restored. A good security measure is to perform overnight backups as well as to restore backups once in a while to make sure the data is safe and usable. 6.2 Test and Maintenance Plan  CHAPTER VII  –  SUMMARY, CONCLUSION AND RECOMMENDATION 7.1 SUMMARY  An accounting system  allows a business to keep track of all types of financial transactions, including purchases (expenses), sales (invoices and income), liabilities (funding, accounts payable). records, monitors and maintains all accounting  and financial transactions of the YCP FARMS INC. 7.2 CONCLUSION Using a computerized accounting system  can save you time. Accounting  software allows faster data entry than manual accounting , and allows documents such as invoices, purchase orders and payroll to be collated and printed quickly and accurately. 
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